This is done by using the Go To Special window from the Find & Select menu on the Home tab of the ribbon. With all of those cells selected, we can pare down our selection to include only the blank cells.
There are many ways to do this, including holding the Shift key down while you navigate to the bottom of your column, or if your data is in an Excel Table, using the keyboard shortcut Ctrl+ Space.Ĭheckout my posts on 7 Keyboard Shortcuts for Selecting Cells and Ranges in Excel and 5 Keyboard Shortcuts for Rows and Columns in Excel to learn more. In order to select the blank cells in a column and fill them with a formula, we start by selecting all of the cells (including the populated cells).
The first way to solve this problem is by using a very simple formula in all of the blank cells that references the cell above. In this post we'll look at three ways to automate this process with: a simple formula, Power Query, and a VBA macro. You can simply double-click or drag down the fill handle for the cell that you want copied, to populate the cells below it with the same value.īut is there an easy way to replicate that process hundreds of times for reports that have large amounts of data?
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You can download both the BEGIN and FINAL files if you want to follow along and practice.įill Down Techniques BEGIN.xlsx (323.3 KB)įill Down Techniques FINAL.xlsm (465.5 KB) Filling Down Blank CellsĮxcel makes it easy to fill down, or copy down, a value into the cells below.
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